eUP - 1.3 billion pesos hence

eUP is the flagship project of the Pascual administration. It's supposed to be his legacy that will help make UP a "great university."

eUP as planned

Armed with a 750-million peso budget, eUP has been scheduled to launch in 2012.

Contracted by ePLDT, the eUP project pushed on amidst resistance from some UP constituents. eUP's schedule slid to 2013.

Now going way way beyond its schedule and way over the budget (reportedly 1.3 billion pesos in cost so far), eUP hardly has anything to show for it.

SAIS

Take the Student Academic Information System (SAIS), a major component of eUP. It's supposed to have rolled out in UP Manila and UP Cebu already. It didn't work in UPOU where it was first tested. When it was introduced in UP Manila after periods of "testing," SAIS couldn't be run smoothly, to put it rather charitably.

Three years in the making, this is how the billion-peso project looks like now.

It couldn't even get its calendar right. Summer in June and July? You can't even write your entire course title due to limited number of characters allowed.

Check out the grades.

UP grades are 1.0, 1.25, and so on. Here in SAIS it's 100, 200, and so on. They are of course trumped by "500" (an insider joke). You might start asking what else does SAIS offer, besides mangled grades. How much choice do students have in picking courses? Can SAIS produce transcripts of records? And isn't it supposed to replace the ever tried-and-tested, functionally rich CRS?

There's also the issue of user support. SAIS is barely afloat, and the PAEF administration is just trying to save face.

Ok, Ateneo, poke fun at it: https://sais.up.edu.ph

HRIS

The Human Resource Information System (HRIS), another major eUP component, has been touted to solve perennial employee woes (personnel records, leave management, time and attendance, etc.). So take a look at a selfie of this billion-peso behemoth. Ganda nuh?

If you click on the menu of UP Employee Self Service, you'll get all sorts of links to the information that UP employees are supposed to fill out.

Of course they are to fill these forms out because the mother link says "self service." The problem, however, is that HRIS is supposed to have imported existing VERIFIED, VETTED employee information lodged in HR offices of the University. Currently such essential information is unavailable in HRIS and employees are supposed to take time out of their busy schedules to once more provide the information they already submitted ages ago.

Can employees already file leaves via HRIS? No! And how much is the eUP project costing UP again?

Given the price tag (1.3 billion pesos and counting), you'd expect a top-of-line, state-of-the-art system. But check out its footer.

Throwback to 2006, baby!, courtesy of Oracle and its pushers in the local market.

Thanks to screenshots and updates from CUs. Keep sharing, folks!

Ok, UP faculty and staff, start filling out eUP forms at http://hris.up.edu.ph before Mang Fred decides to hold your Christmas bonus if you don't comply.

FMIS

And, the Financial Management Information System (FMIS) of eUP? Don't get us started.

It's 3 years in the making, and you'd think it's done already. Nope. Still in development, despite what the administration's claim that it's being deployed already. What you have are forms to input initial data. Don't take our word for it. Ask people who are really in the know.

It's doubtful FMIS is something that can be useful to UP offices in a year or so. By that time, the University is left with the spoils and it is highly doubtful that the next UP Administration will take up a broken project.

You can expand the Disbursement Voucher module, for instance.

At first glance you might think there's enough to work with. What you have is simply a bunch of forms, many of which are themselves incomplete. Such forms are not even linked to complete business processes. Doubt may also be cast on their being compliant with existing audit rules.

Yet, those who were hauled to get "trained" or oriented to FMIS were there on a "user acceptance testing." Accept what? Accept an incomplete, useless system? Is there a third-party audit to say that FMIS (or eUP for that matter) is really what UP specified? Who benefits then from such premature "acceptance"?

All is well is the imagination of eUP people. In one presentation abroad in 2014, for instance, eUP project leaders boasted just "how the challenge of meeting the stakeholders’ requirements (i.e. quality of service (QoS), interoperability, project schedule synchronization, technology standardization and customer satisfaction) was addressed to deliver the project's commitments and ensure overall success of the eUP Project."*

Wow! Just wow!


See Also